I am sure you will not be surprised to hear that Microsoft Teams is the learning management system (LMS) of choice for nearly every CA BOCES component school district with the exception of very few. Teams is a dynamic application that allows educators to work productively in a digital environment.
Want a platform that can monitor student participation? Teams Insights has at-a-glance data. Need to video conference with one student, groups of students, colleagues, parents or guardians, or other stakeholders? Teams meetings “include audio, video, and screen sharing,” and “they're one of the key ways to collaborate in Teams.” Want students to submit their work but you struggle to store and keep track of physical papers? Teams Assignments are the solution you need. Whatever the problem may be, it is likely that a solution can be found in Teams.
Because Teams is so robust, it can also stir up strong reservations for educators who either struggle with integrating technology or those who need a simpler tool for their students. So if you are in one of these or similar categories, what do you do now that our school districts, for the most part, have gone all-in with Microsoft Teams? Microsoft still might have a solution for you.
Microsoft SharePointWhen you find that you are no longer struggling to keep your head above water in the midst of a pandemic trying to simultaneously teach students in your classroom and others at home, then I would strongly recommend exploring some of the other applications available through your Microsoft 365 account. My first recommendation for those of you seeking an alternative to Teams would be to spend some time in SharePoint. You can find this app by selecting the SharePoint icon (shown above) in your Microsoft 365 Home page.
SharePoint is the service that supports the other Microsoft applications. This is why you’ll see “sharepoint.com” in the URL when you share a file from your OneDrive (go try it if you haven’t seen this before). Another way to think of SharePoint is that it is a no-code, web-design tool. For example, the 3 Tools to Improve Results site was designed to replace the NYS Assessment Items OneNote file and allows members of the site to seamlessly transition from released assessment items to benchmark assessments to data analysis documents without the sync errors and delays that can often come with OneNote.
Also built on SharePoint, the Drone Education site was built with two objectives in mind: (1) to provide resources for educators seeking Part 107 Remote Pilot Certification and (2) to provide drone labs that can be utilized to teach content learning standards.
Once you are signed into SharePoint, you can create a new site by selecting the + in the upper left-hand corner of the page and then navigating through the prompts to get started.
After you pick an initial theme, you can start building your site by adding elements anywhere you find a +, or you can select the ⚙️ in the upper right-hand corner near your Microsoft 365 account initials and choose one of the options such as “Change the look” to get the theme that works best for you.
To make your site work best for you and your students, you can add a variety of media to your pages such as text, pictures, embedded videos, Microsoft Forms, and more. The best part is that your site will only include exactly what you want it to and nothing more (like that pesky Chat feature in Teams).
The biggest downside to SharePoint worth noting before you go exploring is the fact that SharePoint sites are designed to be used internally (i.e. users of the same Microsoft 365 tenant) as a means of security and protection. In order to enable access to guests such as parents, community stakeholders, or your friends at CA BOCES who may not have district accounts, you will need to get permission from your Microsoft 365 administrator who maintains the authority to change this setting.
For more help getting started with SharePoint sites, review Microsoft’s Create a Site in SharePoint resource or reach out to your friendly neighborhood CA BOCES coordinator.
By: Mark Beckwith, CA BOCES Professional Development
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